🚚 Fleet & Equipment Safety Dashboard – Vehicle Performance & Compliance Tracker

The Fleet & Equipment Safety Dashboard is a professional Excel-based analytics tool designed to track, monitor, and visualize your organization’s vehicle performance, maintenance status, safety compliance, and operational efficiency.

It converts raw fleet data into interactive dashboards, automated KPIs, and actionable insights — enabling organizations to reduce downtime, improve safety, and make data-driven decisions effortlessly.

🛠 Section 1: Fleet Performance & Maintenance

This section monitors overall fleet health, maintenance compliance, and equipment reliability to improve vehicle uptime and lifecycle management.

Indicators Included:

• Total Fleet (Vehicles & Equipment)

• Vehicles Inspected

• Inspection Compliance %

• Preventive Maintenance Compliance

• Repeat Defects / Breakdowns

• Average Downtime Hours

• Fuel Consumption

• CO₂ Emissions

• Km Driven

• Incident Rate per 1M Km

Outputs:

• Vehicle health summary & maintenance alerts

• Monthly & YTD maintenance compliance trends

• Repeat defect ratio with root cause indicators

• Downtime impact on operations & cost

• Emission trends & fuel efficiency

🛡 Section 2: Driver Safety & Compliance

This section evaluates driver behavior, training, and safety compliance to reduce accidents and improve accountability.

Indicators Included:

• Driver Training Completion %

• Seatbelt Compliance %

• Safety Incidents / Accidents

• Near Miss Reports

• Corrective Action Closure Rate

Outputs:

• Driver readiness & qualification tracking

• Real-time seatbelt usage trend

• Accident, incident & near-miss analytics

• Safety KPI vs Target dashboard

• Corrective action status and closure efficiency

⚙ Section 3: Operational Metrics & Efficiency

This section provides operational insights to enhance productivity and performance of transport and logistics departments.

Indicators Included:

• Km Driven (Monthly & Cumulative)

• Fuel Usage & Cost

• CO₂ Emissions (Fleet Carbon Footprint)

• Fleet Availability vs. Repair Time

• Cost of Maintenance & Repairs (Optional)

Outputs:

• Fuel efficiency & CO₂ emission dashboard

• Utilization analysis of vehicles and equipment

• Comparison of active vs under-maintenance assets

• Supporting data for ESG & sustainability reporting

📊 Dashboard Features

✔ Excel-based — No software or macros required
✔ Auto-calculated KPIs with color-coded performance (Red / Amber / Green)
✔ Customizable for Trucks, Vans, Forklifts, Cranes & Heavy Equipment
✔ Ready for integration with Power BI or presentation slides
✔ Professional design with multiple dashboard layouts included

💡 Purpose

To provide organizations with a centralized, data-driven system for monitoring vehicle maintenance, safety compliance, operational efficiency, and fleet sustainability — reducing risks and improving performance.

✅ Benefits

✔ Reduces manual reporting time
✔ Highlights high-risk vehicles & drivers
✔ Improves maintenance planning & cost savings
✔ Supports ESG, ISO 45001 & fleet audit requirements
✔ Enhances decision-making with real data insights

📁 Sheet Overview

👥 Who Can Use It?

• Fleet Managers & Transport Supervisors

• HSE & Safety Officers

• Maintenance & Workshop Teams

• Logistics & Operations Departments

• Sustainability & ESG Reporting Teams